All-in-one ABA Data Collection Software
Powering 250,000 unique experiences (and counting)
Real-time behavior data logging
Behavior data is most accurate when it’s recorded in the moment.
With LeadSquared, therapists can log data during sessions without disruption. The platform can be tailored to record metrics like frequency, duration, latency, interval recording, ABC data, and task analysis through easy, structured forms.
Designed to work across devices, it allows staff to enter data from a phone, tablet, or desktop. The interface is simple, responsive, and built to support focused clinical work.
Customizable data collection forms
Every learner is different. Your data forms should reflect that.
LeadSquared lets you create forms tailored to each program, goal, or treatment plan. You can add fields such as counters, checkboxes, dropdown menus, time entries, text boxes, or custom rating scales, depending on what your team needs to track.
The setup is flexible so you can align your forms with any ABA methodology or clinic workflow.
Offline data collection and sync
Network access isn’t always available, especially during home visits or in the field.
LeadSquared allows therapists to log behavior data offline using any supported device. Once the connection is restored, all entries are automatically synced to the system, ensuring nothing gets lost or duplicated. This helps maintain accurate records without relying on a constant internet connection.
Goal and target tracking
Accurate progress tracking starts with reliable data capture.
Record therapy data using custom-built forms. This ensures every milestone is logged in a structured, consistent way.
For advanced ABA-specific tools — including automated mastery criteria, goal status updates, and program-level analytics — explore our partner CentralReach, the leader in autism and IDD care software. Through our partnership, CentralReach customers can also access LeadSquared’s CRM to improve client intake, engagement, and communication.
Patient-specific report
Access detailed reports for each learner, tailored to your review needs.
LeadSquared allows you to generate individual reports filtered by date range, specific goals, or behavior types. You can view session history, performance across targets, and attendance over time.
Reports can be exported as PDFs or securely shared with supervisors, caregivers, or payers as needed.
Custom dashboards and views
Give each team member access to the information they need — nothing more, nothing less.
LeadSquared supports role-based dashboards for therapists, BCBAs, and administrators. Users can track key metrics by learner, program, or provider, with live updates pulled directly from session data. Drill-down capabilities make it easy to explore performance trends or review specifics when needed.
Session note generation
Create accurate, consistent session notes with less manual work.
LeadSquared uses collected data to auto-fill session notes, reducing the need to retype information after each visit. You can customize templates based on session type — including direct therapy, supervision, or caregiver training.
Notes can be exported as needed to support compliance and documentation requirements.
Automated workflows
Handle routine tasks automatically.
LeadSquared lets you set up workflows to manage follow-ups, send supervision alerts, or generate reports at the right time. You can also route session notes to clinical leads or billing teams as soon as they’re submitted. Reminders can be scheduled for reassessments, parental signatures, or any task that needs follow-through.
Integrated scheduling and reminders
Maintain consistency between scheduled sessions and clinical records.
LeadSquared links each appointment with its corresponding behavior data, making it easier to track session outcomes. Automated reminders help follow up on missed visits, upcoming goal reviews, or other key tasks.
Calendar integration and appointment status updates ensure your schedule stays accurate without added effort.
Parent and caregiver collaboration
Clear communication with families helps reinforce progress outside of sessions.
LeadSquared gives your team simple tools to share progress updates, session summaries, or important data securely. Parents can easily provide input, sign off on documents, or complete digital forms — all without back-and-forth emails or paperwork.
Multi-location & telehealth support
Manage therapy operations across every setting with ease. Schedule sessions at any of your clinic branches, plan in-home visits with travel time automatically factored in, and set up secure telehealth appointments from the same system. Use location tags to track exactly where each session is happening, and apply travel buffers so therapists have LeadSquared allows you to generate individual reports filtered by date range, specific goals, or behavior types. You can view session history, performance across targets, and attendance over time.
Reports can be exported as PDFs or securely shared with supervisors, caregivers, or payers as needed.
Custom dashboards and views
Give each team member access to the information they need — nothing more, nothing less.
LeadSquared supports role-based dashboards for therapists, BCBAs, and administrators. Users can track key metrics by learner, program, or provider, with live updates pulled directly from session data. Drill-down capabilities make it easy to explore performance trends or review specifics when needed.
FAQs
Does ABA data collection software include features to support legal compliance?
Yes. Features like consent tracking, role-based access, audit logs, and HIPAA compliance are typically built in. These help ensure data is collected and stored ethically, with full transparency and accountability.
What types of data collection methods are supported by ABA data collection software?
In addition to frequency and duration, platforms often support latency, interval sampling, momentary time sampling, ABC recording, and task analysis. Custom forms also allow for behavior-specific tracking based on your clinical model.
Can ABA data collection software support quality assurance processes?
Yes. Supervisors can review entries, verify accuracy, and monitor data trends over time. Many platforms include IOA (inter-observer agreement) tools and enforce submission checks to maintain high data quality.
What happens if ABA data entry is interrupted, like in an app crash or power loss?
Reliable software like LeadSquared, auto-saves entries locally and syncs once reconnected. If something interrupts a session, data is typically recoverable, minimizing risk of loss or having to re-log behaviors.
What are the solutions for importing patient data from spreadsheets into ABA systems?
Importing data can sound simple, but without the right approach, it can lead to duplicates, missing fields, or errors that slow down operations.
The first step is preparing the spreadsheet. Most ABA systems expect data in a structured format, so it helps to clean up before importing. This means checking that columns have clear headers, removing extra spaces or special characters, and making sure important fields like patient name, date of birth, contact info, and payer details are complete. If your system has required fields, make sure those columns are filled in.
Next, map your fields. During import, your system will ask you to connect spreadsheet columns to system fields (for example, “DOB” in the spreadsheet maps to “Date of Birth” in the system). Some platforms allow you to create custom fields if something in your spreadsheet doesn’t already exist.
Many ABA practice management platforms/ healthcare CRMs, like LeadSquared, provide bulk import tools where you can upload spreadsheets directly. These usually let you preview the data before finalizing the import, so you can catch any mistakes easily. ABA systems can also support data validation, such as checking for duplicate emails or phone numbers, or warning you if required fields are missing.
If you have large volumes of data or recurring imports, an API integration may be more efficient. With an API, your spreadsheets can connect automatically, either through a middleware tool (like Zapier) or a direct integration with your system. This helps if you’re pulling data from an EHR, billing platform, or another system that regularly exports to CSV or Excel.
To keep data clean, it’s important to have rules for duplicates and updates. Decide whether the system should overwrite existing records if there’s a match on patient ID or email, or if it should create a new record. ABA practice management systems like LeadSquared also let you run a “merge” function to combine duplicate entries, which is helpful when spreadsheets come from multiple sources.
Security is another consideration. Spreadsheets often contain PHI, so they should be stored and transferred securely. Use encrypted file transfer methods, restrict access to only staff involved in the import, and delete local copies once the data is uploaded. Always ensure your vendor will sign a BAA if PHI is being handled.
Once your data is imported, test it by pulling a few reports or checking sample records. Make sure names, dates, and insurance information display correctly, and that related documents or notes are attached where expected. This step helps confirm that everything came across accurately before the data is used for day-to-day work.
In systems like LeadSquared, imports don’t just populate records, they can also trigger automations. For example, newly imported patients can be tagged by location or payer, assigned to the correct intake coordinator, or placed into a follow-up sequence right away.
By taking the time to clean, map, validate, and secure your imports, you can move patient data from spreadsheets into your ABA system without hiccups.
Can caregivers use ABA data collection software to record observations?
Some platforms include caregiver portals or digital forms that allow parents to log behaviors, submit feedback, or complete surveys. This input can be reviewed by clinical staff and used alongside therapist-collected data.
Does ABA data collection software help identify behavior patterns or trends?
Yes. Visual analytics and automated graphing tools highlight trends, phase changes, or recurring behaviors over time. Some platforms also offer scatterplots or heatmaps to identify high-frequency patterns by time or setting.
Do I need special hardware to use ABA data collection software?
No special equipment is required. Most software works on standard devices like tablets, smartphones, or desktop computers. As long as the device meets minimum specs and has internet access (or offline mode), the software is fully functional.
Does LeadSquared provide automatic graphing and visual analytics for ABA data collection?
LeadSquared offers powerful healthcare reporting and analytics features that help ABA practices and healthcare providers track patient engagement and operational performance. With LeadSquared, you can:
- Monitor patient journeys across intake, scheduling, and follow-up.
- Track key metrics like no-shows, referrals, patient satisfaction, and clinician productivity.
- Build customized dashboards and reports to visualize data from multiple touchpoints (referrals, forms, ads, and portals).
However, LeadSquared does not include ABA-specific data visualizations such as:
- Automated phase-change markers
- Goal-based tracking charts
- Behavior-specific graphing and analytics
For these advanced ABA features, we work with our partner CentralReach, a platform built specifically for autism and IDD care. By combining LeadSquared with CentralReach, you get both:
- A comprehensive healthcare CRM for managing patient engagement, operations, and reporting.
- Specialized ABA graphing and analytics for tracking progress at the individual behavior level.
