The Complete ABA Practice Management Software
Built to match the demands of modern ABA practices. Automate patient intake, manage waitlists, simplify billing, and more, from one intuitive system.
Powering 250,000 Unique Experiences
(and Counting)
LeadSquared’s implementation has transformed our operations completely, surpassing all other platforms we’ve used at Tandem.
Automate Client Intake
The intake process is often the first real interaction families have with your clinic. Making it easy and thoughtful builds trust right away. With the right tools, your team can respond to new inquiries faster and collect accurate information up front.
- Custom digital intake forms and self-serve portals help you ask patients the right questions based on your clinic’s workflow, so you’re only collecting what you need.
- Smart scheduling matches new clients with available therapists who meet their clinical and insurance requirements.
- HIPAA-compliant data collection ensures sensitive information stays secure, with full visibility into who accessed what and when.
Manage Your Patient Waitlists
Just because a family is on the waitlist doesn’t mean communication should pause. Stay connected with your clients with our ABA practice management software to build trust and reduce drop-off.
- Automatically send timely, personalized messages and reminders to keep families in the loop about their status or next steps.
- Give families a secure portal to schedule sessions, send messages, and handle billing easily.
- Offer helpful resources or updates before services begin
Reports and Analytics
Track important metrics with our reporting and analytics tool. Get a clear view of how each client is doing, without needing to run reports by hand.
- Reports in the form of graphs and summaries help spot patterns, wins, or concerns at a glance.
- Automatically generate progress updates using session data you’ve already logged.
Easily Handle Supervision and Documentation
Tracking supervision hours and keeping documentation organized shouldn’t slow your team down. With everything built into one platform, LeadSquared helps you stay compliant, prepared, and focused on care.
- Hours are logged automatically in line with BACB and payer requirements.
- Speed up documentation with ready-to-use forms for session notes, reports, and assessments, all tailored to your clinic’s needs.
- Supervisors and clinicians can share updates, complete sign-offs, and stay aligned through a secure staff portal.
Integrate With Your EHRs
Manually updating the same information in multiple systems takes time and leaves room for mistakes. LeadSquared connects with your EHR, so updates happen automatically. Notes, appointments, and billing details all stay in sync, helping your team work more efficiently.
- When a change is made, whether it’s a session note or a billing update, it reflects everywhere it needs to.
- Filing insurance claims becomes much simpler with the right documents already linked to the right sessions.
- The platform follows HIPAA standards with features like encryption, user access controls, and audit history.
Flexible Billing and Insurance Processing
Billing needs vary across ABA practices. Whether you’re managing simple claims or navigating complex payer workflows, LeadSquared’s ABA practice management software adapts to fit your process.
- Submit insurance claims and track their status—no portals or extra calls needed
- Verify eligibility upfront to prevent denials
- Auto-match payments to services for accurate, real-time records
- Resolve denials faster with guided workflows
- Pull billing data directly from client histories
Fully Customizable Platform
Your ABA practice management software should match the way you work. We tailor the platform to fit your unique workflows. Setup, training, and ongoing support are all part of the service.
- Customize the software to fit your practice’s unique workflows from intake to discharge.
- Create progress notes and reports that reflect your clinical style while meeting compliance needs.
Find out how
LeadSquared can help you
ABA Practice Management Software FAQs
Is ABA practice management software suitable for clinics of different sizes?
Not every platform is designed for all types of clinics. Some work well for solo providers who need simple, easy-to-use tools. Others are better suited for larger organizations with multiple locations and more complex workflows.
LeadSquared’s ABA practice management software is built to support clinics at different stages. Smaller practices can use it to manage intake, scheduling, and documentation without dealing with extra complexity. As your team grows, the same system can help coordinate staff, automate everyday tasks, and improve visibility across the clinic. For larger organizations, LeadSquared includes features like multi-location support, role-based permissions, detailed reporting, and integrations with tools like Salesforce or Athenahealth.
The key is to choose a platform that fits your current needs and can grow with your practice over time.
How does ABA practice management software support privacy and compliance?
ABA software, including platforms like LeadSquared, is designed to help clinics meet privacy and compliance standards like HIPAA. It includes tools that keep client information secure and organized, whether you’re working in the clinic or out in the field.
Role-based access controls make sure that only the right people can view or update records. Every action is logged automatically, creating a clear record of who did what and when. All client data is encrypted and stored securely, with built-in protections to reduce the risk of errors or breaches.
Clinics can also share updates with families through secure, permission-based portals, making it easier to stay connected without compromising privacy. These features help reduce risk and simplify compliance, so teams can focus more on care and less on managing regulations.
What ongoing support and resources will be available for ABA clinics?
Many platforms and organizations offer ongoing education and support tailored to the needs of ABA professionals.
You can find regular live webinars and expert-led sessions that focus on topics like reducing compassion fatigue, building client independence, and improving day-to-day workflows.
There are also management workshops led by trusted names in the space, including the Association for Behavior Analysis International (ABAI) and Autism Speaks. These workshops provide actionable strategies you can apply to your practice.
For more flexible learning, curated resource libraries offer checklists, articles, and guides from sources like the Behavior Analyst Certification Board (BACB) and The Council of Autism Service Providers (CASP). These materials are great for staff training or reference.
Clinicians can also join peer communities, such as the ABA Subreddit or LinkedIn groups, where they can exchange ideas and get support from others facing similar problems.
What is ABA practice management software and who needs it?
ABA practice management software (sometimes called ABA clinic software or applied behavior analysis practice management software) brings together schedules, billing, documentation, data collection, and compliance safeguards into one system. Solo providers may appreciate the simplicity and cost savings, while growing clinics benefit from scalability and automation. LeadSquared is built to support both small and larger practices without unnecessary complexity.
How does ABA data collection software simplify therapy sessions?
A good ABA data collection system lets therapists log behaviors, goals, triggers, and session details directly during therapy—on desktop, tablet, or smartphone—even if they’re offline. Platforms produce visual dashboards, charts, and progress summaries without manual exporting or graphing. This removes the burden of post-session documentation and provides quick insight into client progress.
Can ABA billing software streamline insurance claims and payments?
Yes. From ABA billing software to full revenue cycle management within ABA practice management systems, clinics can submit claims directly, verify coverage ahead of time, post payments, reconcile accounts, and follow up on denials—all within the same platform. LeadSquared, as well as well-known tools like CentralReach and TherapyNotes, offer different levels of these features to suit diverse clinic needs.
Which features make for the best ABA software?
The best ABA software combines intuitive ABA data collection apps, billing support, scheduling, compliance controls, and reporting tools—all in one place. Key capabilities include:
- Customizable data collection templates
- Integrated scheduling with reminders
- Secure billing, invoicing, and claims tracking
- HIPAA-ready security and audit logs
Is there free ABA data collection software or apps available?
Some providers offer free or low-cost ABA data collection apps focused on core tracking, usually for individual clinicians or small practices. However, full ABA practice management software typically requires a paid plan to access billing, reporting, scheduling, and compliance features. If you’re looking for a standalone ABA data collection system, make sure you’re ready for possible future costs when adding layers like billing and invoicing.
