How to Improve Customer Experience – with Marketing Automation?

Today, an average buyer’s journey has changed drastically from what it was a few years back. Thanks to the internet and of course changing consumer expectations, a lead finishes almost 60% of his buying journey before getting in touch with your sales rep for the first time.

how to improve customer experience - jouney

A marketing automation software can help you reach your customer during this first half of his cycle and increase your chances of selling to him.

But your customer’s journey doesn’t end there! Post sales, he would still interact with your  business in multiple ways, thus givingd you more opportunities to improve his customer experience. A marketing automation software can help you here as well. In this chapter, we shall explore both these aspects and see how to improve customer experience throughout the entire journey.

Using Marketing Automation Software Pre-Sales

Organizing lead capture

The first step in any customer cycle is lead capture – the moment he enters your system as a lead. This could be through social media, your PPC ads, offline events, inbound phone calls and even walk-ins. Since the sources are so different, it is pretty easy to lose track of some leads (lead leakage).

Getting a marketing automation tool that has an inbuilt lead capture system can help in plugging this lead leakage. That means, your system should have landing pages, contact forms, telephony connectors and ways to import leads manually. So every lead that comes in via any of these sources are safely captured for you to act on.

How will it help? 

Lead leakage is a major problem for your business – it drastically reduces the number of leads you can sell to, thus leaving you with lesser sales. That is purely from your business perspective. However, let us consider this from the customer’s perspective.

The lead has signed up a contact form or an enquiry on your website and is waiting to hear from you. He has no idea that his request could possibly be lost due to your business processes. Ultimately, he ends up waiting for a call that never comes! And that, right there is terrible customer experience.

Improve customer experience with marketing automation

Getting a marketing automation software that has an inbuilt lead capture system (ahem, LeadSquared) will help you avoid this problem. It will provide a centralized system to store all captured leads, without letting any of the slip away. For you, this means that you can ensure every lead gets contacted – an email, a phone call – something! For the lead, it is the start of a great customer experience.

Reducing response time

There are never enough number of sales members in your team – yeah, it happens to everyone! As the marketing efforts soar, so do the number of leads. Though your sales members contact every lead without fail, they might not always get there on time!

The auto-responders in your marketing automation tool will come in handy here. As soon as the lead fills up an enquiry form, he gets an acknowledgement, with prospective date as to when he can expect further communication. Some tools allow you to notify the sales rep automatically every time a lead is assigned to him, thus enabling your sales rep to get in touch with the lead quickly (through email or call)

How will it help?

The sooner you reach out to the lead, the better your chances of making the sale – you know this already. Why? From a business perspective, it could be because you have beat your competition in reaching out to the lead. From the customer’s point of view, it could simply be because you made a better first impression.

The amount of time a lead thinks is ‘acceptable’ to wait for a response varies.

How to improve customer experience

Source: Clienthearbeat

And if your respond to your lead later than what he expects, he obviously will not be happy. At LeadSquared, we make it a point to respond to a lead within the first 60 minutes – regardless of whether he is just a prospect or a customer. It tells them that their question is important to us and that we are eager to help them out.

What is your response time? Even if it is sending a simple acknowledgement or telling them that you will get back to them with more info, the first response matters!

Assessing lead requirement

Knowing your lead’s website behavior can tell you a lot about what he is looking for. If Lead A downloads a brochure for ‘MBA course’, checked the admission fees page and then spent a lot of time on the scholarship page, his intentions are pretty clear. It is in fact different from another Lead B who has downloaded the same brochure (MBA course), but has spent a lot more time on the campus page and ‘Hostel Life’.

How to improve customer experience lead insights

Lead B’s primary concern could be the accommodation in the college, while Lead A could be more interested in the scholarship programs offered. A marketing automation tool that can enable this level of lead tracking can give you a basic insight into the lead’s requirement.

How will it help?

From the business perspective, it means your sales rep can make a customized pitch to each lead. The first call he makes can be extremely relevant to every lead, instead of a shot in the dark.

From the customer’s shoes, it means less time explaining his requirement and plunging directly into want he wants to know – the specifics. Though it might seem like a minor step,  I assure you it is important. The internet savvy customer of today has very high expectations from your business (chapter 1). One way to meet that is by ensuring that the lead doesn’t have to repeat the details he has already told you via his behavior. It will show the lead that you have done your homework, has taken the time out to know about him and thus care about his requirements. That is an excellent first impression to make!

Successful nurturing with drip marketing

The heart of any marketing automation software is it’s drip marketing capabilities. It is essential because, not all leads who come to your system are ready to buy immediately. However, that does not classify them as ‘junk leads’. With steady engagement through a series of informative emails, the leads can be pushed further through the sales funnel.

The success of your drip campaigns are not just measured by the open and click rates. But also how much value the leads get out of it, whether they take an action (visit your page, click the CTA) etc are some key parameters.

How will it help?

As a general rule of thumb, many businesses severely restrict the number of emails they send. Otherwise, they get marked as spam. While it is a good practice (it doesn’t do to pester the lead after all), drip campaigns are different. They can genuinely add value to your lead (if done right) and can keep him engaged, regardless of where he is in the buying funnel.

Behavior based engagement

Typically, drip campaigns are designed according to lead’s behavior (check out the Drip Marketing Guide for best practices). That means, if a lead has shown interest in a particular offer (say an MBA course), he gets emails only pertaining to that course and not any other (like say a regular Masters program). Further, depending upon whether the lead opens his emails, clicks on it, the next email that goes to him can differ. This is how a sample work flow for automation will look like:

How to improve customer experience automation

Notice that depending upon whether the lead opens or clicks the emails, you can change his next message. By predicting the lead’s behavior, you can send him customized emails that work!

 Relevant content

Depending upon how far down the conversion funnel the lead is, the content of your email can vary. For eg. check out this email I received some time back:

How to improve customer experience marketing automation

I received this email exactly 2 days after my subscription ran out. Had I received it at the start of the subscription, before buying, or even midway through it, I would have marked it as spam. Plus, these people kept up with the school cycle (Summer holidays just around the corner…) and knew how to word their emails as well. I eagerly clicked on the hyperlink provided and was really glad I received this email.

Personalized engagement

Adding a personal touch to each of your emails (even if it is automated) is vital to customer experience. Here is an example of an email that did not include it:

How to improve customer experience with marketing automation

No, I really did not appreciate being called ‘First name’. Clearly they had tried to personalize this email. Unfortunately for them, it backfired rather spectacularly. If you are sending such emails to your leads, I heartily recommend you rethink it. No customer will love you back when you call him ‘FirstName’.

Using Marketing Automation Software Post – Sales

Right, thus far things have been pretty straight forward. We have talked about certain critical aspects of the lead’s journey till he makes a buying decision. A lot of businesses drop the ball here and do not think of customer experience beyond sales.

Like we already discussed (Chapter 1), the experience the customer has with your business post sales matters! Marketing automation can help you win this part of the cycle as well.

Increase adoption with engagement

Getting a lead to buy your product is one thing. Getting their team to use your product is something else entirely. Often, the person making the buying decision and the end user are different – resulting in the end users not adopting to your product. Sometimes, the team is so used to the existing system that they find it difficult to change. But mostly, the customers simply need to be made aware of the various features in your product and how it can benefit them.

In LeadSquared, we faced the exact same problem. Despite countless onboarding and trial sessions, we found that some customers were not comfortable using the LeadSquared mobile application. But, look how we changed that:

How to improve customer engagement with marketing automation

That’s right – our mobile app installs, the number of calls and SMSes sent via the LeadSquared App and the general usage of the mobile application drastically increased. How? Simple – we engaged our audience using webinars and showed how simple it was to use; And more importantly – how their business will benefit from it.

I am sure you will be wondering now how a marketing automation software figures here. Well, the webinar was so successful because the audience we invited were that targeted. We made sure to invite only those customers who would have found it useful and who were to some extent not using all the features of the mobile app. This level of segmentation and targeting could not have been possible without  marketing automation! (Check out more tips on running successful webinars here)

How did it help?

So, from the business perspective, all was hunky dory for us! We got our customers to increase using our application. But the primary objective of this engagement was not just that. It was to genuinely add value to our customers and help them get the most of out our product. Here is one email response we got to our webinar:

How to improve customer experience

It was pretty apparent that we succeeded in making our customers happy Not only did they come back to us for more information, but a lot of our customers started attending our webinars without fail. A clear customer experience win!

Help the lead perceive value with relevant content

Check out this email from UberPool:

How to increase customer experience

Back when UberPool had just launched in India, it was slightly difficult for the my friend Shibani to get adjusted to it. The extra wait at every point and the slightly circuitous route taken were inconveniences that she did not like. All that changed with this email.

How did it help?

It showed Shibani how much value she has gained by using UberPool service. Shibani decided that these slight inconveniences were well worth the value she ultimately gained – and happily continued choosing UberPool everytime.

It is not important for customers to choose your product or service. If it is to win loyalty, they should be happy to do so. Otherwise, the minute competition gives them a better offer, they will switch. Reminding them of how far they have come with your business and how much value you have added to them can help reaffirm their loyalty to you. Not only will they come back, but they will come back with a smile.

Re-sell, Cross-sell or Up-sell with smart communication

Happy, satisfied customers are your best bet to approach again for another sale. Through email campaigns in your marketing automation software, you can send them targeted personalized emails, inducing them to buy more from you. You can send them offers (say a referral campaign or simply a 40% off) and more suggestions and prompts right to their inbox. However, I am sharing with you an interesting example:

How to improve customer experience with marketing automation

A few weeks after I bought this book, Amazon sent me an email asking me to review it. I gave it a great rating and then moved on. However, seeing that I have given it a great review, I got this email from them again.

How did it help?

Through this email, Amazon tried to make me not just a buyer – but also a seller. It tried to involve all it’s loyal users as much with the brand as possible – buy and sell on amazon as you please.

As a customer, it did not bother me because I was not annoyed with this book in anyway. Since I have bought a lot from them, gave them glowing reviews, I was curious enough to check out what selling options I had. If I had chosen to go ahead with it, Amazon would have helped me sell a book, while gaining another seller!

Clearly, their targeting was spot on. They made sure to write to only those audience who liked their books, and tried to involve them more. Timely, precise targeting – something you can achieve with your marketing automation tool as well.

Take-Away

When you think of ‘How to increase customer journey’, marketing automation is your best bet. It looks at gives you invaluable insight into the entire customer journey and provides you with a powerful means of communicating with them.

Drip marketing, email marketing, landing pages and of course building automation workflows will help you send out highly targeted communication to your clients. If you are planning on moving towards a ‘customer-centric’ organization, investing in powerful marketing automation software is an absolute must.

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